Strategies to Improve Video Conferencing Security throughout the Enterprise

Video Conferencing

As remote working practices become the new normal, video conferencing apps are an essential part of today’s enterprise IT infrastructure. It is crucial for businesses to have all the security policies and tools implemented to secure business communication platforms, messaging, and voice tools from potential threats.

 Many video conferencing tools have a user-friendly interface but lack enterprise-grade security policies that expose businesses to significant protection and privacy risks. A recent report published by Zerify in 2022 suggests that nearly 97% of the survey respondents say that they were concerned about securing privacy and video conferencing data. The report also highlights that approximately 69% of the respondents believe that malicious actors can infiltrate video conferencing platforms, and 84% of them consider if the attackers are successful in breaching the platform could steal intellectual property, sensitive business data, and trade secrets.

Here are a few ways to strengthen video conferencing security throughout the enterprise:

Enforce effective meeting governance rights

A few video conferencing platforms start a meeting as soon as the first guest enters. Businesses need to disable this option to give control to the host to be vigilant about who attends the meetings. It is one of the most effective ways to improve video conferencing security by restricting unauthorized individuals from getting access to the meeting. After the SecOps teams enforce the meeting governance policies, they should select a tool that has a waiting room to create a participants’ pool until they are allowed in.

Also Read: Top Three Mistakes Enterprises Should Avert When Creating DevSecOps

Discarding the meeting IDs after one use

Many leaders use the same meeting ID session to make it convenient for the host to share. But this approach has a substantial risk of unauthorized access to the video conference. SecOps teams need to ensure they do not use the same meeting ID to restrict uninvited attendees from attending the meeting and strengthen video conferencing security.

Set stringent password management tools and policies

Simply creating a unique meeting ID for every meeting will not be able to provide the necessary security required. This approach might hamper the user experience but adds an additional security layer, especially for meetings with sensitive discussions. It is crucial to set an effective password management strategy to offer secure passwords to invited attendees.

Encrypt meeting

When the organization is exploring the marketplace, it needs to evaluate the vendor based on its end-to-end encryption capabilities. Implementing the vendors that have such features and enabling them post-implementation will help to strengthen video conferencing security.

Also Read: Four ‘Next Big Thing’ in Cybersecurity and Encryption for 2022 and Beyond

Update the video conferencing tool and patch them

It is crucial for enterprises to regularly audit the software to spot all the attack surface areas and patch them in real time. Moreover, businesses also need to ensure that they download and install the official release of the software to prevent malicious malware from being installed on the network.

Patching the application’s attack surface areas and updating the official version will enable businesses to strengthen their video conferencing security.

Understand the data flow

Enterprises need to consider vendors’ privacy policy guidelines before implementing the solution into the enterprise tech stack. Businesses should have a clear understanding of how vendors gather and process user data. The SecOps teams can choose a vendor that deletes the meeting from their servers once it’s done and can be saved on the business network. Organizations can assign the ownership of the responsibility of storing and monitoring the meeting data throughout the enterprise.

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